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STAFF AMENDMENT FORMS: WHEN THEY APPLY AND RESPONSIBLE PERSONS

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The Staff Amendment Form is an essential administrative document used within the industry to keep the Hairdressing, Cosmetology, Beauty, and Skincare Industry Council (HCSBC) updated on any changes relating to employees. Accurate and timely submission of this form ensures that the Council maintains correct employee records for compliance, levy calculations, maternity benefits, and industry regulation purposes.


This form must be completed by the employer, not the employee, and sent to the correct HCSBC regional administrator depending on the area in which the establishment operates.


When Must This Form Be Completed?

The Staff Amendment Form must be submitted in the following situations:


  1. When an Employee Goes on Maternity Leave

Employers must complete and submit the form whenever a staff member proceeds on maternity leave.


The form must specify:

  • The start and end date of maternity leave

  • Whether leave is taken with or without contributions

  • The employee’s working hours (full-time or part-time)

  • Updated salary information if applicable


Maternity leave notifications help the Council adjust employee status, UIF contribution expectations, and workplace compliance records.


  1. When an Employee Resigns or Leaves the Establishment

The form must also be submitted when an employee:

  • Resigns

  • Is terminated

  • Transfers to another establishment

  • Stops working for any reason


This allows the Council to update its system, close off employee records correctly, and avoid incorrect billing or levies against the salon.


  1. When There Is a Salary Change

Any change in:

  • Basic salary

  • Exempted salary

  • Commission structure (if applicable)


Must be communicated through the Staff Amendment Form so that the Council can adjust statutory contributions and compliance details.


Where Must the Form Be Sent?

To ensure correct processing, the form must be emailed to the correct regional address according to the area code.


For Area Codes: 101, 102, 103, 104, 105, 107, 108


For Area Codes: 106, 109, 112, 114, 115, 116, 117


Why Submission Matters?

Submitting the Staff Amendment Form is essential for maintaining accurate and compliant records within the industry. It ensures that both the employer and employee details are correctly updated with the Council, prevents administrative or billing mistakes, and supports proper regulation of contributions and workforce data.


By completing and submitting this form promptly whenever an employee goes on maternity leave, resigns, or experiences changes to their employment or salary, salons uphold their legal and administrative responsibilities. It strengthens industry professionalism, promotes transparency, and protects both employers and employees through accurate, up-to-date Council records.



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